The next PNTF Board Meeting will be held on October 15, 2007 at the College Club, 5th and Madison, in Seattle. The meeting will start at 7:00 p.m. Dinner can be taken in the College Club Lounge prior to the meeting. For those who would like to get the minutes by e-mail, please tell me your e-mail address, or e-mail pntf@wolfenet.com. If you no longer wish to receive this, please e-mail me or phone 206-433-8868 to be removed.

Minutes of the September 16, 2007 PNTF Annual Meeting

1. Welcome and Introductions: President Patti Petesch opened the meeting at 2:35 p.m. She thanked Chef Emerick for his grilling hot dogs and hamburgers, and those who contributed to the potluck lunch. She asked the 20 persons present to introduce themselves.
   1. USATF President's Report: Bill Roe discussed the USATF Budget and the membership fee increases. There were 81,000 members in August year this year, and 87,000 last year. However, the money is up (almost) everywhere in USATF. He mentioned this year is an L&L year, i.e. changes to USATF Law and Legislation may be proposed and voted on at the USATF Annual Meeting in Hawaii. The USATF Board of Directors has passed emergency legislation to handle grievances against Associations. The problems in Tennessee and Colorado were serious. The USOC mandated that USATF restructure its Board of Directors, reducing the number from 29 to 13, but the restructuring has been slowed by disagreements among the existing Board members. He attended the IAAF Meeting in Osaka prior to the World Championships. He mentioned that USATF's nominees to the Women's Committee and Road Running and Cross Country Committee, Dee Jensen and Anne Timmons respectively, were not re-elected. However, Rex Harvey was elected to the Masters Committee, and there were several other USATF nominated candidates who were elected. He said the World Championships in Osaka following the IAAF Meeting was great, and a success for US athletes.
   2. PNTF President's Report: Patti Petesch said she is proud to be part of our Association. There have been exciting events, successes for athletes and other PNTF members. We should all be proud. PNTF members received numerous awards, and the association received a bronze rating from USATF. She also thanked those present who participated in the various Committee meetings at noon today.
2. Minutes and Executive Reports
   1. Minutes: It was moved and seconded that the minutes of the August PNTF Board Meeting be approved as published on the PNTF web site. The motion was approved unanimously. Thanks to Lawrie Robertson for doing the minutes for the Secretary. Note: The minutes of the last few years of PNTF Meetings are posted at www.PNTF.org.
   2. Treasurer's Report: Gwen Robertson passed out her report as of September 14, 2007. Monies available are: Youth $9,204.30; Open $7,150.73; Open Chairman's Fund $1,181.00; Masters $7,050.63; General Officials $1,162.88; Fred Dean Youth Travel Fund $13,117.30; and General $13,822.07. The report was approved unanimously.
   3. Office Manager: Carole Langenbach reported for Membership Chair Janell Kaufman. There were 1087 Youth (926 in 2006); 237 Open (202 in 2006); 369 Masters (307 in 2006); and 44 Clubs (50 in 2006). She received a call from Duncan Atwood who is producing videos on T&F subjects. He sent her a DVD of the 2006 Club Cross Country races in Golden Gate Park in San Francisco.
3. Committee Reports
   1. Youth: Youth Chair Doug Chandler said PNTF held the 2006 Association and Regional Cross Country Championships, and the 2007 Association and Regional JO Championships in 2007. All went well, thanks to the many PNTF members that helped make them successes. Kenny Emerick was the protest referee at the 2007 JO T&F Nationals, and defused several problems/concerns. An Association problem is the Nike Cross Country Border Clash which interferes with the JO National Cross Country Meet. Kenny Emerick will work with Glen Fortune of Oregon to get the date changed to reduce the problem.
   2. Open: Open Chair Tom Cotner said PNTF has increased funding for PNTF athletes in international events. They have also increased team funding for National events. The Open and Masters Committees are discussing holding their T&F Championships at the same meet. He had discussed the "10 Year" Athletes in the Association with Andy Martin of the USATF National Office. Andy had only listed 2, Tom said there were 9. PNTF has had 11 National and International Champions this year. The most recent PNTF Road Race winners were Mike Heidt and Alysun Deckert at the Super Jock 'n Jill Half Marathon. Tom said the Open Chairman's fund was used to send people to various big meets, including Greg Crowther who finished 11th and was the 2nd US runner for the US team at the IAU 100km Championships in The Netherlands. The US will have the 2009 World Mountain Running Championships in Steamboat Springs, CO.
   3. Masters: Masters Secretary spoke for President Ken Weinbel who is recovering from surgery. The USATF Masters Weight and Super Weight Championships will be at West Seattle Stadium October 6. In Cross Country, the Association meet will be 6km for M&W on October 28 at Lower Woodland. The Regional and the US vs. Canada competition will be an 8km for men, and 6km for women on November 18, also at Lower Woodland. PNTF is bidding for the Dec and Hep at Kings HS for 2009, and the Weight and Superweight for 2009-10. Sacramento has been awarded the 2011 WMA T&F Championships. In road race championships, Keefer Whan and Alysun Deckert were the winners of the Super Jock 'n Jill Half Marathon.
   4. Race Walk: Neither Stan Chraminski nor Bev LaVeck was present.
   5. Officials: Neal Stoddard reported that they had a meeting September 13. There will be a low-key meet at the Dempsey on Dec. 1. They are purchasing some new equipment to better network their computer and timing and scoring systems. They bought new tires for the officials' trailer. They are planning on purchasing something for each official. Lawrie Robertson reported that PNTF will have more officials representing us at the USATF Annual Meeting because of increased membership. A National Officials Hall of Fame has been established. There are insurance/liability concerns for officials. He is working with coaches to enhance officiating at HS T&F meets. He has distributed over 400 officiating CDs to various coaches and schools. He and Bob Springer are giving many short courses to coaches and schools and interested officials. The improvements PNTF is working for in HS officiating is receiving support from the WIAA. The Officials Committee is continuing its effort to expand training for officials at all levels. The next beginning officiating clinic will be February 9, 2008 at Seattle Parks and Recreation. First time cost is $25. A two evening clinic is also scheduled for February 11 and February 25, 2008 at UPS in Tacoma. Doug Chandler brought up the concern that the officials seem to be getting older and we need new blood. He also deplored the l o o o n g days. Kenny Emerick and Ray and Judy Christiansen also mentioned the long days and a desire for a second shift of officials at the indoor meets at Dempsey. They suggested a survey of the working officials. It was moved and seconded that the Certification Chair and any designee perform a survey of all certified PNTF Officials on the use of the pool of officials in the most effective manner to engage them as officials. The motion was approved unanimously.
4. Business
   1. USATF Annual Meeting in Hawaii 11/28-12/02/2007: Carole Langenbach said on-line registration is $160 on or before 11/02/2007. It will be $210 after that. PNTF will reimburse the $160 for all its delegates. The following have indicated they will attend: Ray Christiansen, Judy Christiansen, Bill Hickman, Darlene Hickman, Becca Gillespy, Patti Petesch, Char Engelhardt, Kenny Emerick, Kwajalein Griffin, Asha Dean, and Bob Springer.
   2. Bylaw suggestion for Active Athlete Selection: This item was postponed until the October meeting. Carole Langenbach said she would prepare this item.
   3. PNTF Membership and Sanction Fees: Carole Langenbach recommended that PNTF maintain the existing fees. Moved, seconded, and approved.
   4. PNTF Annual Awards Banquet: Char Engelhardt reported the College Club is to be demolished by early next year. She does not have a viable alternative. It is possible that it will still be available in January for our banquet. It was approved that she check on a possible early January date for the Banquet.
   5. Fred Dean Youth Travel Fund: Patti Petesch mentioned that Fred Dean died in February 2007 and this fund was established in his memory. Fred was a very active Youth coach and administrator for SCAA. It now is over $13,000. The fund administrators are studying how to properly distribute it and how to keep it expanding. It was suggested that $1.00 be taken from each Youth membership fee and added to the fund. Patti said the fund committee will investigate this.
   6. PNTF Elections: Carole Langenbach mentioned that at the August PNTF Board Meeting, the Board suspended the Bylaws to allow Patti Petesch an additional year as President. At that meeting, the following were nominated for officers: President - Patti Petesch; Vice President - Bob Springer; Treasurer - Gwen Robertson; and Secretary - Bob Langenbach. She asked for further nominations from the floor. Neal Stoddard and Char Engelhardt were nominated for VP. Kenny Emerick moved that nominations be closed and uncontested offices be elected by acclamation. The motion was seconded and approved unanimously. Carole explained the voting is to be by secret ballot. A majority is required to elect. If no candidate receives a majority on the first ballot, a second round of balloting is required with the top two (and any tied for the second position) on the second ballot. The first ballot had no candidate with a majority. Bob Springer and Char Englehardt were the candidates for the second ballot, resulting with Char Engelhardt being elected as Vice President. Congratulations to the newly elected officers and thanks to the previous officers.
   7. Weight and Superweight National Masters Championships for 2009-10 Bid Approval: It was moved seconded, and approved that the bid be approved and supported by PNTF.

Respectfully submitted,

Bob Langenbach
PNTF Secretary